Asset Protection Permits

 

Asset Surveillance 

The City of Ballarat seeks to ensure the safety and longevity of community assets, with the Asset Surveillance team looking after the infrastructure and environment within road reserves and public spaces. Community assets commonly found within the road reserve include road surface, footpath, drainage, trees and vegetation, signage, street furniture and items and infrastructure with heritage value.

Construction activity within the road reserve, both by private contractors and utility infrastructure installers, can result in infrastructure damage so Asset Surveillance Officers work with contractors to ensure their impact is minimised, any damage is reinstated to City of Ballarat standards and their work sites remain safe to road users and pedestrians. Asset Surveillance Officers also undertake routine inspections of our road and footpath networks as per the Road Management Plan.

 


Asset Protection Permit

Asset Protection Permits aim to protect public assets from private building activities taking place on private land to ensure public infrastructure, such as footpaths, drainage and roads, as well as vegetation on public land (including street trees), remain serviceable during the construction process and are not left damaged at the completion of works.

Once a permit has been paid for, City of Ballarat Asset Surveillance Officers will inspect the public assets prior to works commencing, and again upon completion. Should damage occur during works, the works manager will be held liable for rectification to City of Ballarat standards. If works commence without a permit, the works manager will be issued with an infringement notice and held accountable for reinstatement of all damage identified at the site.

 

Asset Protection Permit requirements

Asset Protection Permits are required for all building permits with a construction value greater than or equal to $15,000. The following activities require an Asset Protection Permit irrespective of the construction value:

• demolition

• swimming pools

• retaining walls.

 

Reinstatement standards

Reinstatements must meet City of Ballarat standards and requirements to ensure the safety, and ongoing useful life of public infrastructure.

 

Do I have to pay for an Asset Protection Permit?

Yes. The associated fee is non-refundable and covers the cost of the two site inspections and any associated administration.

 

How can I apply for an Asset Protection Permit?

Online: eservices.ballarat.vic.gov.au

You will need to register as an online customer and log in before you can access Asset Protection Permits.

In person: visit the City of Ballarat Customer Service Centre located at The Phoenix, 25 Armstrong Street South, Ballarat and speak with a Customer Service Officer.

 

Other permits that may apply

Depending on the nature of the works, additional permits may be required. Please ensure you comply with all requirements that may apply to your situation by contacting the City of Ballarat on 03 5320 5500. These may include:

• Vehicle Crossing Permit for permanent crossings

• Consent to Work in Road Reserves

• Hoarding Permit to occupy public land

• Skip Bin/Waste Receptacle Permit

 

Further information

For information about the cost, City of Ballarat reinstatement standards, or anything else relating to Asset Protection Permits, please contact the City of Ballarat’s Customer Service Centre on 03 5320 5500 or email ballcity@ballarat.vic.gov.au


Hoarding Permits

Hoarding Permits - Applicability

The following permit requirements apply to cases where a road reserve is to be temporarily used in connection with building operations, including but not limited to:

• placing or erecting structures on or over the road reserve

• placing or operating plant and/ or equipment on or over the road reserve

• storing or placing timbers, bricks, soil, or any other material on a road reserve

• building permit applications requiring report and consent from the City of Ballarat under the Building Regulation 604.

 

Occupation constraints

• The width available for clear access along a footpath must be greater than, or equal to, 1.5m, or 2m for a shared path, or 1m where permanent fixtures such as poles, bins, and parking machines prevent 1.5m worksite clearance.

• The vertical clearance above a footpath must be a minimum of 2.3m.

• The width available for clear access along a part of a road used (generally from kerb to kerb) or primarily set aside for use by motor vehicle traffic must be a minimum of 3m.

• Public space must remain accessible to people with a disability.

 

Community consultation

Prior to making an application, the applicant must canvas the opinions of the owners and/or tenants of all the properties near the proposed works. In making the application, the applicant should provide details of how that consultation and feedback has been taken into account to support their application.

 

Traffic management arrangements

Traffic management ensures safe access around hoarding sites for both vehicles and pedestrians.

• A Traffic Management Plan must be provided as part of the application’s site plan, detailing how traffic will be safely diverted around the hoarding site.

• Where existing traffic controls are to be altered, a Memorandum of Authority must also be applied for.

 

Who is responsible?

Any person responsible for conducting works on a road reserve open to pedestrian and/ or vehicular traffic has a duty of

care under common law to take all reasonable measures to prevent accident or injury to members of the public using the road.

 

What should I be aware of?

The information here is provided as a guide and is in no way exhaustive. All applications are considered according to individual circumstances. Australian Standards include, but are not limited to:

• AS1742.3 Manual Uniform Traffic Control Devices – Traffic Control Devices

• AS4687 Temporary Fencing and Hoardings

• AS1576 Scaffolding

• AS4576 Scaffolding – Guidelines for Scaffolding

• AS1319 Safety Signs for the Occupational Environment

• Road Management Act 2004

 

Further information

For any further information regarding Hoarding Permits to occupy public land, please contact the City of Ballarat Customer Service Centre on 03 5320 5500 or email ballcity@ballarat.vic.gov.au

 


Vehicle Crossing PermitTop of document.

Vehicle Crossing Infrastructure Policy

The Vehicle Crossing Infrastructure Policy (PDF - 33KB) was adopted by Council in August 2007. The objectives of the Vehicle Crossing Infrastructure Policy are to address:

  • Crossing location(s)
  • Allowable number of crossings
  • Suitable materials
  • Permit requirements
  • Standards of construction
  • Other considerations 

Why do you have to apply for a permit to construct a vehicle crossing, vehicular bridge or footbridge?

Under section 4.5(b) of Community Local Law No.15 'a person must not, without a permit, construct, install, remove or alter a vehicle crossing'. There is a $1,194.50 fine for constructing a concrete vehicle crossing, vehicular bridge of footbridge without a Vehicle Crossing Permit. 

What other obstructions do I look for?

All services such as water, sewer, gas, telecommunications, electricity and drainage pits and trees should be avoided where possible due to the expense of being adjusted.

I want to build the vehicle crossing out of another material besides concrete what are my options?

Materials such as coloured concrete, brick pavers, exposed aggregate and stencilling are not permitted between the building line and the kerb. Some restrictions also apply due to Council's heritage overlay.

How do you apply for a Vehicle Crossing Permit?

Application for a Vehicle Crossing Permit can be made over the counter with Customer Service in the Phoenix Building, 25 Armstrong Street South.  Permits can be applied for via eServices.  

  • Your name and postal address;
  • The location of works;
  • A plan of the position of crossover(s) if available; and
  • To pay a fee of $110 for the permit.

Consent/Notification to Work in Road Reserves

Work activities that involve digging in the road reserve require consent (unless exempt under the Road Management Act 2004) to ensure public safety is maintained during the works, and the assets are reinstated to required standards.

To excavate any part of the road reserve you must apply to the coordinating road authority (CRA). VicRoads is the CRA for all highways and arterial roads (their information can be found here), while the City of Ballarat is the CRA for other roads within the municipality. You must also conduct a Dial Before You Dig search to locate underground services. For more information visit: 1100.com.au.

Upon receipt of an application, a City of Ballarat Asset Surveillance Officer will confirm you can proceed without impacting other planned works. The officer will then inspect the site to determine the likely impact of works.

Once works are complete, the works manager must reinstate all road reserve assets to their original condition. It is recommended you notify the City of Ballarat prior to the final reinstatement so an officer can inspect to ensure the planned

reinstatement(s) are complete and comply with standards. The works manager must notify the City of Ballarat once reinstatement works are complete so a final inspection can be conducted, and the 12-month defect warranty period can begin.

 

Types of works requiring consent

Works requiring consent include, but are not limited to, excavations, trenching, core sampling, connecting water, gas or stormwater, and soil testing.

 

Exemptions under theRoad Management Act, 2004

A utility, public transport provider, responsible road authority, or an agent thereof may not require consent if the works do not impact traffic and/or are minor works. However, they must still notify the City of Ballarat of their works and are subject to the reinstatement standards.

 

Reinstatement standards

Reinstatements must meet City of Ballarat standards and requirements to ensure the safety, and ongoing useful life of public infrastructure.

 

Do I have to pay for consent to work in road reserves?

Yes. The exact fee is dependent on the type and size of the works, is non-refundable and covers the cost of undertaking site inspections and associated administration.

 

How can I apply for consent to work in road reserves?

Online: eservices.ballarat.vic.gov.au

You will need to register as an online customer and log in before you can access the Consent to Work in Road Reserves application.

In person:visit the City of Ballarat Customer Service Centre located at The Phoenix, 25 Armstrong Street South, Ballarat and speak with a Customer Service Officer.

 

Other permits that may apply

Depending on the nature of the works, additional permits may be required. Please ensure you comply with all requirements that may apply to your situation by contacting the City of Ballarat on 03 5320 5500.

 

These may include:

• Asset Protection Permit;

• Vehicle Crossing Permit for permanent crossings;

• Hoarding Permit to occupy public land; and

• Skip Bin/Waste Receptacle Permit.

 

Further Information

For information about the cost, City of Ballarat reinstatement standards or anything else relating to Works in Road Reserves consents, please contact the City of Ballarat’s Customer Service Centre on03 5320 5500 or email: ballcity@ballarat.vic.gov.au


Traffic Management PlanTop of document.

If you are conducting or propose to conduct works on a road or road related area (whether on the roadway, shoulder or roadside), then you must have a traffic management plan, including a traffic guidance scheme as per Road Safety Act and Road Safety (Traffic Management) Regulations.

A copy of your traffic management plan must be on site at all times when workers are present. The traffic management plan is required to ensure that your work is conducted in a manner that is safe for road users and workers on the road.

You must prepare your traffic management plan in accordance with the Code of Practice for Worksite Safety - Traffic Management. And Road Safety Act.

If you have assessed your worksite safety in line with the Code of Practice for Worksite Safety - Traffic Management and your traffic management plan requires the use of traffic control devices, then you will require an MoA in accordance with the Road Safety (Traffic Management) Regulations 2009, which can be found here: Victorian Law Today website.

 

 

Memorandum of Authorisation (MOA) to erect, display, place remove or alter traffic control devices.

An MoA is not consent from the coordinating road authority to conduct works within the road reserve, to gain approval for this you also apply for Consent to Work in Road Reserve.

An MoA can be applied for via eServices, or a hard copy can be found here and should be submitted to assetprotection@ballarat.vic.gov.au.  All MoAs are subject to the City of Ballarat’s requirements.

For roads maintained by Vic Roads, information can be found here.